The Ministry of Labour (MOHRE) has sent a message to remind all companies to keep employees records/files updated.
The main area's below need attention at all times:
Labour Cards - should ideally be renewed or cancelled before the expiry date or at least within 60 days grace period (after expiry).
New Employment Work Permit Approvals - if the visa/labour application process stops for any reason midway through a process you will need to cancel the application not just let the application expire.
New Labour Contract Applications - these should be signed or fingerprinted by both parties and submitted no later than 60 days after the change status date.
Non-compliance with the above can result in your company being suspended from all future Labour transactions so accurate inhouse administration is important
Keeping track of employees labour/visa expiry dates can lapse especially with companies that have a high turnover of employees or small companies who do not have HR Dept - so gaining a regular print out showing the list of existing employees from Labour Dept is recommended.